Avoid Using Email for Exchanging Confidential Documents

Email is now the most popular method to transfer information quickly, efficiently and cost-effectively. It provides an instantaneous and convenient alternative to traffic jams face-to-face meetings, postal delays interruptions to fax machines, and busy phone lines. However when it comes to sharing confidential documents, email’s convenience masks its inherent risks.

Once your sensitive data is gone from your server there is no way to control where it goes www.empirevdr.com/top-virtual-data-room-providers-in-uk/ and whom it is visible to. Even if your email is encrypted, adding an additional layer of security, it might not safeguard you from “man in the middle” attacks.

It is recommended to use an outside party that specializes in secure documents exchange. This will ensure that your customer’s confidential documents are not lost in the improper hands. Secure document exchange allows you to monitor the editors and users of the customer’s information.

If you have to send confidential information to a third party, best practices and a dependable NDA can help you avoid the potential risks. Limit the number of identifying items you send to the minimum amount required for your job and avoid including them repeatedly. For extra security, you can employ a password-protected data file instead of sending it as an attachment or include a confidentiality statement automatically in your emails. Whatever method you use, make sure to clearly outline your expectations in your NDAs to the recipients of confidential information.